Kyoto Music is committed to protecting your personal information when you are using our services. This Privacy Policy relates to our use of any personal information you provide to us and our adherence to the General Data Protection Regulation (EU) 2016/679 (“GDPR”). In order to inform you about the full range of activities, products and services that Kyoto Music offers, we will sometimes need to collect information about you.

What information will Kyoto Music collect about me? 

When you contact Kyoto Music or sign up to receive information about us we may collect information about you. This could include your name, e-mail address, telephone number, postal address, employment position, employer details, mobile phone number or date of birth. Different services or online portals may ask for different information.

By giving your details, you allow Kyoto Music to provide you with the information you have confirmed relevant to yourself when completing a data/contact form (this is in the format of opt in check boxes). Occasionally on particular services such as forums like LinkedIn Groups, you may be asked to provide sensitive personal information such as your social and cultural opinions.

How will Kyoto Music use the information they collect about me? 

Kyoto Music may use your personal information for a number of different reasons, including:

  • For service administration purposes, i.e. we may contact you regarding the area for which you have shown interest or the information you have signed up to receive.

  • To notify you of changes at Kyoto Music.

  • To contact you about a submission you have made to our website, social media sites or contact e-mail addresses.

  • To analyse and improve the services offered by the Kyoto Music website for example to provide you with the most user-friendly navigation experience.

  • To manage competitions and contact the winners.

  • To inform you further about areas that you have expressed interest in via our website, e-newsletters, social media sites and e-mail addresses.

  • To inform you of upcoming events.

  • To meet orders or requests, to process payments, and to keep our records up to date.

  • Where you have consented to be contacted about specific areas the charity covers.

Kyoto Music will not share your personal information with any third parties or organisations unless you have specifically consented to let us do so.

You will be given the opportunity to withdraw your consent from being contacted via direct marketing at any time.

Will Kyoto Music share my personal information with anyone else? 

We will not pass your information to third parties for marketing purposes unless you have consented to this. However we may need to disclose your data to third parties where we need to do so in order to provide the product or service you have requested. Otherwise we will keep your information confidential, except where disclosure is required or permitted by law, such as to government bodies.

Should you send or post offensive or inappropriate content anywhere on the Kyoto Music website, we may use your information to stop such behaviour. Where Kyoto Music believes you may be in breach of the law, we may use your data to inform relevant third parties such as your employer, education provider, or law enforcement agencies about the content or behaviour.

When will Kyoto Music contact me? 

Kyoto Music may contact you:

  • In order to carry out a service that you have signed up for.

  • In relation to any comment or contribution you have made to the Kyoto Music website, social media sites or message board.

  • In relation to your entry into our competitions.

  • Where you have opted to receive newsletters or other correspondence.

  • To invite you to complete surveys about our services.

  • For marketing purposes where you have expressed an interest in our products or services previously, or have directly signed up to receive marketing communications for Kyoto Music.


What if I am aged 16 or under? 

If you are aged 16 or under, please get your parent or guardian’s permission before providing us with you personal data.

How long will Kyoto Music keep my personal data? 

Kyoto Music will keep your personal information on our systems in order to continue carrying out our service to you. If you wish to cancel any marketing communications from Kyoto Music you can do so by following the ‘Unsubscribe’ instructions. If you do unsubscribe from this service, your record may stay on our systems so we can ensure that we do not contact you in the future.

Right to be Forgotten

Under Article 17 of the GDPR individuals have the right to have personal data erased. This is also known as the ‘right to be forgotten’. The right is not absolute and only applies in certain circumstances.

Individuals have the right to have their personal data erased if:

  • the personal data is no longer necessary for the purpose which you supplied it for;

  • you wish to withdraw consent of us holding your data;

  • if you object to the processing of your data and there is no longer an overriding legitimate interest to continue this processing;

  • you object to the use of your data being processed for direct marketing purposes;

  • your believe your data to have been processed unlawfully (i.e. in breach of the lawfulness requirement of the 1st principle);

  • you are legally obliged to remove your data;

  • if the data has been processed to offer information society services to a child.

To request your right to be forgotten, please contact us verbally or in writing.

Can I find out what personal information Kyoto Music holds about me? 

Yes, under the Data Protection Act 2018 you have the right to request a copy of the personal information that Kyoto Music holds about you and to have any inaccuracies corrected. If you would like to request what information we have on you, please contact:

Kyoto Music, 5 Church Row, Wandsworth Plain, London, SW18 1ES or Email

If you have any further questions about our Privacy Policy, please contact us.



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